Board Meeting Notes 2010-03-09

Board Meeting Minutes
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Attendance

• Sacha
• Jeff
• Sarah
• Ishmael
• Eli
• Nathan
• Jordan
• Anne

Come to Order - 7:19

• Membership & Money
  • We have savings now - $1,808 with expected member income of about $1,000 by the end of the month
  • Will need a portion for the move
  • Moving fundraiser

• 501c3 paperwork (Ishmael)
  • Fiscal sponsorship opportunities (Jordan)
  • Start fund raising for application fee - Kickstart account
  • Need conflict of interest policy

• Legal record keeping & Operations Documentation
  • Need wiki lockdown & ink and paper copy for notes
  • Sarah, Ryan & Nicole to investigate further

• Bylaw bug hunt
  • Conflict of interest policy needs to be in our bylaws
  • Licensing or IP for space itself possible?

• Board meeting frequency
  • Switch to 1st and 3rd Tuesday of the month

• T-Shirt contest (Eric Hanley)
  • Deadline extended

• Data retention policy
  • Destroy records of internet usage within certain amounts of time?
  • Currently the Astaro keeps logs. Scheduled purging every 72 hours.
  • Write data retention policy and keep static copy

• Policy for dealing with authorities?
  • Member instruction/awareness - what to do
  • Criminal defense attorney talk to us?

• Projects requesting for loans or funding: How should we handle them in the future
  • Providing budget for projects or events that need funding

• Next Meeting
  • PS1 store discussion
  • Reciprocity agreement
  • Directors' mailing list policies
  • Fund raising, recruiting, and marketing (Eric H and Jordan)
  • Geekprom (Eli talking to Congress Theatre)