Board Meeting Notes 2015-07-21

Board Meeting Minutes
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Meeting Start: 7:15 PM

Attendance

• Board Members
  • Sevin
  • Ryan
  • Ray
  • Sheila
  • Jenny
• Other Members
  • Carl

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check money@pumpingstationone.org
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review complaints@pumpingstationone.org
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Costco business membership
• Insurance Review
  • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
• Emergency Lights
  • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
• T-shirt swag
  • Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
• PEX Card
  • Ray's PEX card has not arrived.
  • Tom needs to re-order a new card for Sevin.
  • Tom will contact PEX on both issues.

Minutes

• Mail: None.
• Membership report:
  • Full members: 109
  • Starving hackers: 284
  • Total: 393
• Financial report not given. Persons inaccessible.
• Member leaving reason report: Not Available.
• RT
  • 3115 - Reimburse Khoi for trash bags.
  • 3097 - Reimburse Ron for metals area expenses.
  • 2652 - Financial Report request. We urgently need to file our 2014 tax return. This must take precedence over delivering 2015 informational reports.
• New Business
• Old Business
  • Accounting
    • Tom is meeting with Jeff Upchurch, the accountant, on Thursday. We are asking for asking for a status report by Friday indicating the schedule for filing 990s.
  • Area Host and Volunteer Authorizer review
    • Sevin will send out a direct announcement to all members by EOD Wednesday.

Board meeting closed at: 8:00 PM