Board Meeting Notes 2015-10-06

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Board Meeting Minutes
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Meeting Start: 7:19 PM

Attendance

  • Board Members
    • Ryan
    • Brian
    • Ray
    • Sheila
    • Jenny
  • Other Members
    • Justin
    • Dan

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check money@pumpingstationone.org
  • Member leaving reason report
  • Check RT queue
  • review complaints@pumpingstationone.org
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

Consent Agenda

New Business

Old Business

Minutes

  • Mail: Junk mail. Eagle CAD letter. Some member mail.
  • Financial Report:
    • Savings: $60,634
    • PayPal: $17,472
    • Checking: $26,046
    • PEX: $7,338
  • Member Leaving Reason Report (9):
    • Concerned about lack of civility.
    • Money and time.
    • Time. Barrier to entry on authorizations. Would prefer full time staff, executive director, volunteer coordinator. Lack of civility.
    • Leaving for several months, just wants to hold the membership.
    • Location, too long for commute. Wants a northern branch.
    • External project circumstances, physical aspects of space.
    • Lack of creature comforts (broken AC, soda fridge).
    • Time. Mailing list forum arguments.
    • Change in career. Time.
  • RT:
    • 2394 - Jenny attached receipt for shirts from advertising budget.
    • 1618 - Paid expense from Everett. Still need receipt.
    • 3363 - Receipt for table saw blade. Triano still needs to OK this. Jenny will contact.
    • 3406 - Financial report requested from Skilton. Brian will send him docs he's working on.
    • 3252 - Fire extinguishers. Derek needs to provide receipts.
    • 3290 - TIG welder. Ron needs to provide receipt.
    • 2971 - Receipt needed for cleaning up spray paint overspray. Jenny contacting Jason.
    • 3231 - Plante Moran invoice. Need info / invoice from Derek.
    • 2665 - Request from Justin for General Area budget. Justin has this info. Closed.
    • 3012 - Outstanding cold metal receipts: Beverly shear and CNC Bridgeport. We have info for the shear. Not sure about CNC Bridgeport moving expenses.
    • 2778 - Arturo requesting reimbursement for door hardware. Jenny to investigate if this has been reimbursed.
    • 2354 - Sales tax exempt status. Defer until 501(c)(3) applied for and granted.
    • 3560 - Jason redeemed 1 point for October as refund. We need to check with Jason as he transferred points to Tom. Sheila will contact Jason.
    • 3581 - Brad requests 1 point for September 30 3D printing class. Approved.
    • 3533 - Jenny redeemed 1 point for dues refund.
    • 3548 - Member point to Khoi for building a vacuum table. Approved.
  • Old Business:
    • Tax exempt status: To reiterate, Federal 990s sent to IRS for 2011-2014 in August. Form 1023 still needs to be filed to apply for 501(c)(3).
    • Dan thanked the Board for filing tax forms.
  • New Business:
    • Moving Committee has sent a non-binding letter of intent (pending member approval) to landlord regarding renting the other side of the building.
    • Monday, Brian is meeting with Jeff Upchurch, our accountant, to improve on our accounting system.

Votes

Membership Report

  • Full Members: 110
  • Starving Hackers: 279
  • Total: 389

Meeting End: 8:09 PM

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