Board Meeting Notes 2020-06-16

Board Meeting Minutes
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Attendees

//Board Members

• Aushra
• David
• Rob
• Paul
• Tanja
• Ed

//Other Members

• None

Agenda & Minutes

• No Consent Agenda

• Review action log
  • Member education role and responsibilities: Rob sent out proposal to members and is awaiting more responses
  • Aushra on tracking finances and 2019 taxes: Met with Brian C, and he is now a signer at Chase. We assume that he has access to the accounts, so that he can give our account the answers they’re looking for. The accountant has already filed an extension for the taxes; our deadline is about 3 months after the COVID extension. Aushra volunteered to complete some of the tasks he asked for, including tracking down receipts.
  • Member management orientation: Board still needs to sign up for spots
  • Fire doors: the board will go with Andrew M and Brian D recommendations.
  • Filters for the woodshop HVAC were delivered to David E;s residence; he will install on Wednesday
  • Got an HVAC repair person to look at the cold metals ac unit, including the rooftop compressor; he will give us two quotes on both used equipment and new equipment
  • Bylaws updates: Ed and Aushra are working on them and looking to schedule another meeting to review

• Parking Lot Items
  • Signup Genius
    • Aushra and Paul will review procedures for creating additional weeks worth of sign ups for space access

• • Secretary
    • Rob will write up an announcement for the position and post to the Groups and Slack channels and post on 6.16.2020.
    • Nominations for the position close June 30.
    • Election to be held on July 7.

• • Vote to grant member point for Judy Zellies nominated by Shelly
    • For: 6 Against: 0

• • Lasers Area Host
    • Vote for for Ash Jasani to become Area Host: For 6 Against 0
    • Nathan sent documents for the existing Beam Team team members

• • IR Space Mon Project
    • Team is purchasing the materials and will be sending invoices for purchases not made on PEX cards
    • Board views this project as essential for daily operation of the space, especially during COVID pandemic, and the project was discussed with the membership at the membership meeting on 6.9.2020.

• • Financial Tracking
    • Aushra was looking at setting up Mint, and Max had inroads to PWC where he worked. The idea is to minimize, or at least get fixed, the number of categories in our tax filings.

• Wild Apricot sending emails to suspended members: Sky will follow up with WA support staff on the issue
• Vote to grant Member Point to Shelley’s contact will wait to see the online training content created by the member. Shelley was asked to email the board.
• Aushra to reach out to Erik Wessing to schedule his area host review.
• Board to sign up for content creation for Member Management Orientation document