Board Meeting Notes 2021-02-16
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Attendees
Board Members
- David Earl
- Nathan Upchurch
- Kevin Huemann
- Jennie Plasterer
- Dave Soloman
- James Lamken
- Chris Iacullo
Other Members
- Andrew Morris
- Sky Nova
- Mark Creasy
- Anthony
Agenda
1. Discuss & Approve previous board meeting minutes
No objections were noted to the previous board meeting minutes
2. Member Count & Financials
- 426 members
- Savings: $114,172.18
- Checking: $16,043.91
- PayPal: $854.16 USD
- PEX: $18,952.28
3. Mail Check
a. An AT&T bill and a bill for power racing were the only things we got in the mail. Mail was scanned and sent to info@ and tagged.
4. Votes
Membership Votes
- Elections closed for Director at Large on 2/9/21. Chris Iacullo had majority vote and is therefore the new director at large.
Board Votes
- The board voted to confirm Mark Creasy as PR Director:
For: 7 Against: 0 Abstain: 0 Absent: 0 Vacant: 0
5. Officer & Team Lead Updates
GENERAL OPERATIONS:
Andrew notified the board that the Roofer was on site; however, the roofer said he wasn’t going to go up onto the roof in 20 degree weather. Needs to be 30 degrees or warmer to assess the status of the roof. He also said he is in dispute with landlord. He is not getting paid for his prior work.
The Gen Ops storage manager had some questions on storage and volunteers. The board asked him to send an email and the board would look into it.
TECH TEAM:
Sky notified the board that Canvas is back online. It seems to working as expected after Dan Tan spent many hours fixing it. Additionally, SSO is mostly done. Sky is waiting for Brian Desmond to wrap up his tasks. She is hoping to have it done by this next weekend. Sky also wants to have a Discourse management meeting with the board. Sky will post a polly poll for times for meeting. Announcement, sky will be shutting down services on Thursday 2/25/21 for the electrician to wire the server room. Shouldn’t be down for more than a day.
MEMBER MANAGEMENT TEAM:
No update
TREASURY TEAM:
Sky completed a draft form for non-pex submissions. Tech team has a few minor changes for Sky. Jennie also explained that they plan to bring in Jim Brink for categorization. The tech team also has a handful of asset removals being processed. Additionally Brian Desmond's large reimbursement has been paid. Jennie will be getting Brian a PEX card soon. The tech team is also Working on the 990. Board asked Jennie if we were locked in a contract with our accountant and jennie said no. David wants a scope of duties and a way to track progress and measure success for the accountant. Jennie explained that she is currently reconciling things.
PR TEAM:
No update
EDUCATION TEAM:
No update
6. Updates from outside board meetings
No updates at this time.
7. Discussion Topics (new & existing)
- Form 990 filing reminder. Board discussed this with the Jennie on the Treasury team.
- Existing thank you cards will be sent out by end of day Saturday.
- Lease letter was submitted by email and will be sent by certified mail by 2/21/21
- The board discussed diversity and inclusion and the possibility of creating a WILD volunteer position to serve as the team lead. The board believes we need to have a proactive targeted promotion for diversity. One of the lead’s responsibilities will be to post notices to membership to form a committee so members can voice their opinions or concerns while also helping the diversity lead. Nathan will create the duties and responsibilities for the diversity team lead. An applications form will also need to be created.
- Andrews Grant Application was submitted on Sunday 2/14/21. Mostly completed by David Earl. We should hear back sometime in April of the results.
- Mark Creasy joined the board meeting to discuss his roll as the communication team lead. Mark Creasy has served as the PR director previously and was on the board of directors. He has a career as a post production manager and will be a valuable member of PS1 to promote our organization. The board started the communication team back in march of last year but Covid hit and it was delayed. Mark said he would be accepting of taking on the PR roll and also being the team lead of the communication team. The board explained a few marketing desires for PS1 to Mark.
- Joe is creating a member survey. He asked the board for any questions that we would like to ask.