Board Meeting Notes 2021-08-17

Board Meeting Minutes
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Attendees

Board Members

David Earl

James Lamken

Chris Iacullo

Jennie Plasterer

Joe Mertz

Dave Solomon

Nathan Upchurch

Other Members

Brian Barnt

Agenda

2. Member Count & Financials

- Checking: $28,449.82

- Savings: $74,181.80

- Paypal: $17,299.73

- PEX: $19,682.87

3. Mail Check

- Bao's mail continues arrive at PS1 – not sure there is anything we can do to mitigate. James continues to return to sender.

 - Joe M. will contact post office to see if there is a better option.

4. Votes

Membership Votes

- No votes this week.

Board Votes

- Scholarship applicants for this year:

- Vote NOT to participation in OHC -FOR: 6 -AGAINST: 0 -ABSTAIN: 1

- David to contact OHC to let them know of our decision.

5. Officer & Team Lead Updates

GENERAL OPERATIONS:

- CM A/C unit has a bad blower motor. David met with A/C installer on 8/13/2021. He will source a replacement blower motor and replace under warranty. Woodshop A/C unit is performing well. - Investigating replacement washable filters for A/C units to increase filtration performance and minimize replacement costs. - Ran analysis on replacing paper towel dispensers with a pull-down circulating cloth towel. Numbers do not work in our favor versus paper towels.

TECH TEAM:

- Documentation of existing systems and procedures, such as WA2AD, C2AD etc. - is ongoing.

- Onboarded Todd P for Infrastructure Lead position. Todd brings a professional background in server maintenance from his CTO position to the team.

- Interview held with Dan Sharp for the development position. Sky will be arranging his participation later in the year.

- Canvas suffered an outage due to the log file exceeding maximum size limits. Dan was able to fix it remotely and documented his fix in the Tech Team slack channel. We are investigating an automated solution for copying the log to an archive and then making a new log to reduce the likelihood of future outages.

- Investigating several companies for outsourcing Wiki and Canvas hosting options offsite.

Wiki: MediaWiki, HostKnox and Civihosting.

Canvas: AWS

MEMBER MANAGEMENT TEAM:

- No updates. Still looking for a team lead.

COMMUNICATIONS TEAM:

- We received communication back from Open House Chicago about their COVID policies. Currently, they do not have anything in place, but say the situation remains fluid. - We still have an opportunity to participate in OHC this year.

EDUCATION TEAM:

No updates at this time.

TREASURY TEAM:

- Tax Returns for 2020 ready to submit by Michael Briggs.

- Bringing in about $2500 more per month than we budgeted for FY21.

- Aim for a membership vote to revise the budget for the year within two weeks.

6. Updates from outside board meetings

One candidate for woodshop authorizer position. Trying to schedule time with Eric B or any woodshop authorizer to walk through the process.

7. Discussion Topics (new & existing)

--> Area Host reviews: only one remaining. --> Interview Madison B. for 2D area host position this week.