Board Meeting Notes 2024-10-01

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • Joe (Remote)
    • James
    • V
    • Peter
    • Donzell
    • Lindsay
    • Uwe
  • Other Members
    • Andrew W.
    • Sky
    • Carl
    • Ron
    • Andrew M.
    • Lydia
    • Nick
    • Daniel
    • Ilya
    • Jesse
    • Books

Agenda

  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Member leaving reason reports
  • Check Freshdesk queue
  • New business
  • Old business

Minutes

Discussion on previous minutes

  • Nond

Committee Reports

Reports from Committees

  • GenOps
    • Heating system pressurized, it has not been started yet
    • Andrew stuck his finger into the rear circulator pump
      • No water in there: good!
      • No pressure: maybe bad?
      • We will need to see if the seal needs to be replaced
        • Which would require the heating system to be depressurized
        • Not fun, but if caught early enough not a big deal
  • CTO
    • Dues increase went into effect today
      • Regular members now $65
      • Storage members are now $95
      • New updates have been updated in all places
      • Jennie updated the website to reflect those changes
      • If anybody
    • Member recovery efforts from WA incident
      • 5 new members recovered
      • total of $24,000/ yr recovered
      • Ron and Sky continuing to work together to make WA and Stripe play nice together
        • This should all be more reliable
    • Discord seems to be going well, Slack has been sundowned except for the board activity!
    • Our website sucks. Sky doesn't have time to take it on, but the pages are really messy on the backend.
      • If anyone is able to look at this it would be worth doing so as part of this fundraising push.
      • James asks: are you suggesting move platform?
        • Sky says update the Wordpress instance.
        • Joe explains the whole thing is kinda convoluted in part because it is linked between WA and standalone wordpress
      • Sky doesn't think this is an emergency, but is worth talking about.
  • PR
    • Nobody in attendance

Mail

  • Trash bill from floodbrothers
    • Was paid online
  • Only an 1/8" of spam

Financial Report

  • Chase Checking: $76,657.08
  • Chase Savings: $34,214.20
  • PEX: $15,797.23
  • PayPal: $2,796.24

Membership Report

  • Number of Members: 663
  • Quorum: 66

Member Leaving Reason Reports

  • None

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

  • James: We need to keep the Board meetings on topic moving forward
  • Uwe asks: How can you connect a discord screen name to the membership database?
    • There is no easily acceptable way to do that right now, says Sky.
    • How would I figure this out?
      • You would have to talk to Sky. She asks why we would need to?
    • There is a system in place that Sky has worked on some. Is this something we want to be able to do?
      • James points out it will be, because it will be in some other places.
      • We will be using a third party tool, Bind, for the time being, that costs some money. Sky has it partially implemented.
        • This is the "verify" option in discord
        • Sky would like to do this in our own way at some point in the future, but this should work for now.
        • This would link their emails together
        • This would remove the role in discord if they cancel their membership
      • Joe thanks Sky, Ron, and everyone helping with this
  • Uwe asks if we can start recording the building fund separately
    • Jennie says yes we can start recording this separately
    • Some discussion went on about where the zero point is.
      • Probably start as is
    • This will be allocated as a sub-account of the savings account
    • Donzell asks why other numbers won't go here, how will we see how we are doing overall?
      • Wingate thinks the go-fund-me will help with that.
      • Carl points out that all donations go straight to PS:1
        • Jennie adds that we are doing additional donations to make sure we can hit the goals needed.
        • Andrew W. adds that the donations make the allocations to the buildings fund possible.
    • Carl states that we are on track to continue to run PS:1 as we like to and buy the building
      • Jennie thinks that that might be a bit of an overstatement, but is optimistic.
  • Lydia asks about digital donation boxes per area:
    • James: Donations to areas do not go to areas, they go to the PS:1 general fund, that is where the area budget has comes from.
      • Joe asks about tracking these per area, as this could be cool for
        • James agrees
        • Sky thinks this should be dooable per donorbox
          • Joe will take a look at how to do this in donorbox
          • Sky will get Joe access
        • V asks what the processing fee is
          • We should be able to reduce this through our stripe account donation tier thing
      • James has a spreadsheet on checking the physical cash boxes.
  • Uwe asks about hot metals budget overrun?
    • Andrew W. and other area hosts have loaned some budget back to HM to keep this area running.
    • Uwe asks if we need to formalize that.
      • It seems like not neccessary
  • Donzell has gotten access to a gallery space to do a fundraiser for PS:1
    • He has shared some photos in the board slack.
    • It would be a space we could do a "gala"
      • Performances
      • Art sales
      • We have it from 9AM - 5PM - November 16th
        • The rental fee would be $1,200
    • Donzell just wants to throw this out as some information to keep track of.
  • Wingate brings up the idea of a silent auction in the space
    • Have spoken with peterson plastics is willing to donate a bunch of raw materials to help with this
    • People make things and auction them of
    • December 7th is the planned date for the auction
      • More formal information coming soon
      • Logistics to be determined.
  • Uwe: Should we give a brief report on last Tuesday's meeting with the real estate attorney
    • Carl had a conversation with him earlier today
      • No bill yet, happy to volunteer time to answer questions
        • No need to charge or have an agrrement until he engages with the landlords attorney
      • The attorney likes us
      • He may donate some money to us.
      • Uwe: we will need him to review the initial proposal from Dan
    • One of the pieces of advice received was to wait for Dan's attorney to make the initial proposal
      • At that point we can work off of that template to form our counteroffer
    • Eric has been trying to contact Dan to get the initial offer
      • Eric has not been successful yet
    • James also adds that another useful takeaway from the meeting is the need to have the building appraised
      • We shouldn't do this until we have stuff from Dan that looks like we are moving foreward
    • No showstoppers / red flags raised by the attorney. Next step is getting the offer from Dan.
    • Board meeting adjourned at 8:56 PM

Old Business

Votes

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