Board Meeting Notes 2025-02-04

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • Nick
    • James
    • Uwe
    • Lindsay
    • Ian
    • Donzell

Agenda

  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check Freshdesk queue
  • New business
  • Old business

Minutes

Discussion on previous minutes

Consent Agenda

Mail

Committee Reports

  • Tech team cleaned up the member rack which is excellent
  • Work on replacing things that aren't excellent continues


Reports from Committees

Financial Report

  • Chase Checking:
  • Chase Savings:
  • PEX:
  • PayPal:

Membership Report

  • Number of Members:
  • Quorum:

Review the PayPal and banking transactions

Member Leaving Reason Reports

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

  • The board began in a closed session documented on the board drive.
  • Eric gave an update on the building negotiations
    • He met with them this afternoon
    • Told them the contingencies were necessary
    • Told them the lack of closing date was an oversight on our side, needs to be 2026
    • Told them we need details on closing costs before agreeing to split or cover
    • The landlord was fine with appraisal, OK with inspection, and amenable to the closing date being the end of the lease in 2026
    • Mortgage note is 'not being serviced' and should be fine for us, but we will have our lawyer inspect when we get the paperwork closer to the actual date.
    • They discussed a 5-year lease addendum, to cover both sides if we end up not closing on the building.
    • The landlord will want more earnest money to extend the close - currently $10k, Eric expects to go up to $20k.
    • Would be best to finish the inspection and appraisal, then resubmit an offer
    • Member vote needs to be done before this offer as well
  • Ian shared a tentative inspection date of feb 21, they cannot do weekends. Will get a written report 2 biz days later
  • Lindsay spoke to the Chase guy about the appraisal, but as she is not a signer on the account she can't do much
    • She also got information on other financier options that she will reach out to
    • She also made a pitch deck which is awesome
    • Lindsay and James are going to work together to get Chase to work with us
    • Lindsay says we need to just pick an appraiser and move on.
    • Everyone agrees that Chase sucks
  • The board is going to create a format and plan for a tour team, perhaps with a script
    • First we have to see if anyone wants to apply to be a tour guide
  • Joseph Shaul resigned as PR officer
    • Joe Mertz will be interim PR officer while we search for a replacement


Old Business

Votes

  • The board votes to appoint Ian Sampson to the DRC
    • Those in favor: 8
    • Those opposed: 0
  • The board votes to check the cameras from 1/31 at 10pm to 2/1 at 5am in the woodshop, 2/1 from noon to 8pm in electronics, and 2/4 before 7pm in electronics to address equipment left running
    • Those in favor: 8
    • Those opposed: 0
  • The board appoints Joe Mertz as the interim PR director while we search for a replacement
    • Those in favor: 7
    • Those opposed: 0
  • Electronically, between meetings, The PS:1 Board of Directors voted to grant Ursula Moreno-VanderLaan a W.I.L.D. volunteer position.
    • Those in favor: 5
    • Those opposed: 0
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