Board Meeting Notes 2015-05-12

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Board Meeting Minutes
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Meeting Start: 7:16 PM

Attendance

  • Board Members
    • Sevin
    • Tom
    • Ryan
    • Doorman Dave
    • Ray
    • Sheila
    • Jenny
  • Other Members
    • Andrew
    • Carl
    • Triano

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check money@pumpingstationone.org
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review complaints@pumpingstationone.org
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Waste Management and Comcast:
      • Making progress getting security questions from Steve.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Ray has these designed, but he needs contact info for each Board member.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested.
    • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
  • Costco business membership
  • File amended annual report with new Directors:
    • Ryan needs info from the Secretary of State.
  • Corliss Early College STEM High School requesting a group tour.
    • Requests CNC and NERP-like demo.
    • Board has approved this.
  • Insurance Review
    • Member feedback requested on 3 policies approved last week. Comments indicate Animal policy may need revision. Need to discuss
    • Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
    • PS:One Birthday Party - Will need scheduled coverage. Insurance agent provided us with a form. On hold because nobody is organizing this event.
  • Need to consider scheduling Area Host and Volunteer Authorizer review.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.

Minutes

  • Mail read: Random mail
  • Membership Report:
    • Full Members: 110
    • Starving Hackers: 278
    • Total: 388
  • Financial Report: Given.
  • Member leaving reason report: Derek not here. Nobody has access.
  • RT
    • 2681 - Reimburse Jason for laser tube shipping. This was done last week, moved into QuickBooks.
    • 2718 - Reimburse Ryan for shipping an encoder for repair from the CNC Mill vote. Done.
    • 2726, 2727, 2728 - Reimburse Ron for Hot Metals area expenses. Done.
    • 2733 - Reimburse Dean for band saw blades from Cold Metals budget.
    • 2736 - Purchase request to repair the compressor. Andrew believes this is <$200. The Board asked Andrew to take care of this and he will be reimbursed.
    • 2724 - Computer purchase from CNC Mill vote. Need to do a bank transfer to reload Doorman Dave's PEX card. Moved $400 onto Dave's PEX card. Contacting Derek via e-mail to fund PEX.
    • 2725 - 1 member point to Bart for CNC event.
    • 2722 - 1 member point to Steve Reese for TOOOL.
    • 2618 - Drew spending 1 member point as a refund.
  • No Trello updates.
  • New Business
    • Ray will contact a member about allegations of a discipline issue.
  • Old Business
    • Comcast and Waste Management accounts - Having problems. Doorman Dave will e-mail Steve Farkas.
    • Business cards - Someone needs to pay for this. Ordering PEX card for Ray.
    • Corliss Early College STEM High School - has happened already. Remove.
    • Insurance:
      • Comments on animal policy - deferred.
      • Security cameras - still waiting for agent / underwriters to clarify.
      • Birthday party - removing from Old Business. If this happens, the organizer will contact Ryan.

Board meeting closed at: 7:52 PM

Votes