Board Meeting Notes 2019-01-01
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Meeting Start: 7:00pm
Attendance
- Board Members
- Andrew C
- Kathryn B
- Sky N
- Sam C
- Other Members
- Erik W
- Ray D
- Daniel
- Ian B
- Alisha C
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- none
- Read mail
- none
- Financial/membership report
- Brian will fill in
- Review the PayPal and banking transactions
- Member leaving reason reports
- none
- Check RT queue
- New business
- board task list review (https://docs.google.com/spreadsheets/d/1s_OU-Tv6DaGfzqpRdVyodrFOwidvMhsNWiL-0ScXHiE/edit#gid=590123086)
- CTO budget ideas
- member migration update
- Old business
Minutes
Discussion on previous minutes
Consent Agenda
Committee Reports
Reports from Committees
Financial Report
- Chase Checking: $
- Chase Savings: $
- PEX: $
- PayPal: $
Membership Report
- Starving Hackers:
- Full Members:
- Total Members:
- Quorum:
Review the PayPal and banking transactions
Member Leaving Reason Reports
RT
New Business
Review the task list with update notes and prepare for upcoming year. We need a standard process for marking things done and version history.
Separating items between the administrative budget and the CTO budget. No major changes.
High level overview of membership databases. Member counts for 2019 planning. Need to clear up university affiliated accounts and cash payers. A small number of users do not have an Active Directory username but this is not a blocker. The remaining migration work will be done by membership level category. Could potentially be done in about ten days. Still need a new field in Wild Apricot to hold the paypal email address of remaining users. The authorizations transfer still need to be ironed out with Ron and his C# tool.
Door code change to happen soon in coordination with Erik W.
Future flat membership fee is proposed to be $50-60. This won't take effect until the proposed Bylaws are in place. It should be a net gain in cashflow.
We need a somebody to do the paperwork for the hardware donation from Sky's employer. Sky will ask Brian for the paperwork.
Canvas needs some documentation for admins, instructors, and students. Canvas factors into the whole on-boarding process and issues such as whether a person is exposed or are aware of documents like the membership agreement.