Board Meeting Notes 2026-02-17

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members
- James Lamken
- Nicholas Hawley
- Andrew Locke
- Ian Sampson
- Thomas Repasky
- Aaron Houska
- Lindsay Moore
- Jennie Plasterer (remote)

Other Members
- Many - this was a crowded one

Agenda

Intro/mail/etc (700-705)
Genops update (705-710)
- Electrical work schedule, budget
Treasury Updates (710-715)
- US Bank (Nick)
- 2025 write-offs for board approval
- Q2-Q4 Budget (Locke)
Volunteer Audit Update (Nick/Locke/Thomas) (715-720)
Area Host Review Update (Ian) (720-725)
club oversight (725-730)
- budget, spending, roll call, and storage
check cameras from evening after last board meeting? (books) (735-740)
DRC update/governance doc/etc? (740-745)
Specialty 3D area host applications (745-750)
Debbie C has asked to speak to the board (750-800)

Minutes

Items for Member Meeting

Something about treasury/budget/5 year planning. Keep it concise.

Committee / Commission / Team / Volunteer / Other Reports

Are you working on something for PS:1, and want to tell the board how it's going?

Mail

Financial Report

Chase Checking: $101,098.40
Chase Savings: $1,017.08
PEX Account Balance: $5,087.68
PEX Total Funds: $14,774.38
PayPal: $4,213.04
Emergency Building Reserve: $60,000
- note that the emergency building reserve is within the bank accounts, not separate from them
Available for Votes: $42,115.48
- note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

Membership Report

Number of Members: 754
Quorum: 76

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

Minutes

No important mail
Genops has an electrical work day scheduled 3/7, comms sent to membership via email
Treasury
- Nick working on US Bank account opening
- ~3k in no-receipt write offs for 2025, list available upon request
- Locke working on Q2-Q4 budget, should be on discord in advance of the next board meeting
Volunteer audit - no meaningful updates
- One recent volunteer billed accidentally, locke and nick to address
Area host review
- Ian sent out emails to area hosts, responses starting to come in
- Anyone who wants to participate, talk to Ian
Club Oversight
- Granted free storage to Recycling and WCARS
- No more names on minutes at TOOL
- Moving committee comms to public
- Requesting $3k for 2026 budget
  - Also requesting PEX card for Cycle Station Host
Books requests a review of the cameras from 2 weeks ago
- This footage will be used in a future complaint
DRC update
- No major update, plans to revise governance doc and overall DRC process
- Potentially involved in bylaw update
Specialty 3d area
- Last board meeting we removed Shauen as host, so currently vacancy
- 2 applications recieved - tyler and daf. tyler is present at the meeting
  - tyler shares his background in 3d printing
    - he has been a member since december
    - he imagines a minimum of 2-4 hours per week that he would commit to
    - wants to get sla printing off of paid parts style, and eventually add sla capability
  - Discussion of multiple people responsible, potentially accepting both people
- Suggestion of both Tyler and Daf work on this for a month and come back to the board with more info
Debbie addresses the board
- The Secretary will update these minutes in more detail at a later time
  - Debbie will share her statement in writing with the secretary
- Debbie says she does not need to be involved in the drama, (aka have the full discussion back and forth of what happened with Shauen and Arielle), just wanted to call attention to this issue
- James wants to cover everything but the arielle thing
  - We discuss ID checks and reforms we have made since Debbie addressed the board in 2023
- Further discussion

Votes

Board votes to check cameras last tuesday night 2/3 to see what happened in Electronics and Laser
- Vote passes
Thomas calls a vote to give Tyler and Daf free membership for one month
- The vote fails