Board Meeting Notes 2026-03-03

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members
- James
- Nick
- Locke
- Lindsay
- Aaron
- Jennie

Other Members
- Many

Agenda

Treasury
- Q2-4 budget status (Locke)
- Expecting response from IRS in the mail - yes or no, need to email cpa
CTO Updates
- Deep Harbor Launch Debrief
  - Q: What should our RFID entry retention period be?
  - Development Roadmap (GitHub)
- 2026 IT Infrastructure Roadmap
  - #1 Priority: 2026 Wiki Migration
- Addition of User:Muirrum to Tech Team
- Questions from Board/Membership
Daf - SLA printing updates

Minutes

Items for Member Meeting

Committee / Commission / Team / Volunteer / Other Reports

Are you working on something for PS:1, and want to tell the board how it's going?

Mail

Financial Report

Chase Checking: $117,989.01
Chase Savings: $1,017.10
PEX Account Balance: $3,761.67
PEX Total Funds: $12,976.20
PayPal: $4,814.46
Emergency Building Reserve: $60,000
- note that the emergency building reserve is within the bank accounts, not separate from them
Available for Votes: 59,006.11z
- note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

Membership Report

Number of Members: 758
Quorum: 76

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

Minutes

Genops update
- High dusting estimate is in - $3790, will be part of q2-q4 budget
- Dock door fixed
- Saturday, electrical work happening in hot metals and cold metals. Intermittent downtime.
- Upstairs AC blowing breakers
  - Genops will investigate
Treasury
- Locke to email the CPA again, as we have not gotten letter from IRS discharging fine
- Q2-4 budget going out for discussion, ideally Thursday
CTO
- Deep Harbor is live!
  - Overall successful
  - Ron has onboarded more volunteers to ID check tonight
  - Wild Apricot is now monthly, will be fully decomissioned soon.
  - AuthAdmin is turned off, comms going out to authorizers by EOD on how DH works.
- Sent email to wiki asking for database dump, answer expected next week
  - Target wiki migration april 8th
- Sky sent DH volunteer access list to board, would like feedback at next board meeting
SLA printing
- Daf has been putting together a report
  - Provides summary of purchases required to keep printing and open up printing to the membership
- Much discussion of various details that aren't really board matters
- Board will revisit this at the next meeting when Tyler is back in town.
Scholarships
- We had 11 applications for scholarships this month
  - Joe proposes 4 recipients, board votes in favor
- Uwe asks for website to be updated
Back to CTO, sky requests help from the membership at large to update the wiki with DH changes
5 year planning
- Lindsay met with Ian
- Suggests meeting by next board meeting re: savings goal for balloon payment
DRC
- Governance doc was reviewed
- Discussion about procedures - new gov doc in progress by thomas? maybe.
- Currently kind of vague as to what constitutes quorum of DRC for emergency issues, but seems to be any 5 w/ at least 3 board members can act.
NMR
- Hasn't been operational for years, taking up space in the lounge
- No one has a compelling reason why it should stay
- Locke to reach out to Carl
Arts Area Host
- Lydia resigns as area host, recommends Uwe replace her
- Board votes to make it so
- Potential new volunteer role for Lydia tabled for next board meeting
Thomas brings up two emails sent from Board, that were not discussed by board
- Board discusses balance of gaining consensus before sending emails vs moving efficiently
- Thomas doesn't want anyone to use language from 'the board' without gaining consensus
- Lindsay brings up the benefit of anonymity in certain cases

Votes

Board votes to make Cara W.I.L.D. on Tech Team
- Vote Passes
Board votes to make RFID entry log retention 6 months, in line with camera policy
- Vote passes
Board votes to award 4 scholarships
- Vote passes
Board votes to make Uwe arts area host
- Vote passes