Meeting Notes 2008-12-16

Meeting Minutes
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Attendance

• Paul
• Nicky
• Sacha
• Nathan
• Eli
• Jim
• Devin
• Zane
• J.R.

8:05 - Come to Order

• Old Business
• Prospective member Sacha - on behalf of 5 others - interested in Repraps
• Voting
  • Iterim voting allowed for any member attending 4 out of the last 7 meetings
  • Plan on filing NFP around January 6 to begin assigning elected board members for filing purposes the listed members will be:
    • Eric - President
    • Paul - Vice President
    • Nathan - Secretary

8:15

• Nicky details the procedure for filing NFP and incorporation
  • Legally, we must list 3 board members (above), can be changed at any time, and have no effect on the decision process.
  • Explianed the purpose of NFP
    • To improve chances of approval, we need ~50 words describing our ideal contribution to the public
  • In the event of dissolution, we must distribute assets to other 501(c)(3)s
  • Expected turnaround 7-10 business days
  • After approval, one of the first acts needs to be passage of bylaws

8:25

• Mailing list
• 16 point plan primer
  • Zane to take over administration of the web server
• Attendance
  • Need to have a secured, archiveable record. Upstream.
  • Issue of transparency/security
    • Wiki archival of minutes is inadequate, work on changeover to a secure system editable by only approved users.

8:35

• Begin assigning subcommittees/delegations
  • Design/Promotion
    • Eli
    • Jim
  • Infrastructure
    • Zane
    • J.R.
  • Recruitment/Group Relations
    • TBD
• New Business
  • Mission Statement
    • along the lines of Central space merging art & technology
    • Mission statement open to contributions/other perspectives