Board Meeting Notes 2013-10-08
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Meeting start: 7:05pm
Attendance
Board Members
Other Members
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check the money@pumpingstationone.org inbox weekly.
- Member leaving reason report
- Review Trello board, report progress made.
- review complaints@pumpingstationone.org
- new business
- old business
New Business
- should we hire an accountant to help Steve with the audit so we can file for 501 faster? [hailey] [Josh]
- do we like quick books? If so we should vote today to authorize $ for continuing our subscription
- open up applications for tool cage captain? Wanna ask/delegate Triano and Adrianna to help?
- Discuss: potentially discontinue yearly full membership at $700 prepaid.
- Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve.
- TRELLO to do
- Beagle Bone prize
- Equipt loan agreement
- mailing list notice of member ban
- look into mike kuperman's paypal active- zoho inactive prob
- talk about area host positions
- report from ps1 systems working group on automatic systems for billing/access
- TRELLO - doing
- limited amount cards for area hosts
- fix address on liability waiver
- audit status
- flourish paperwork
- liability insurance review with Goldstein
- fix amazon payments
- building electrical up to code? what's the status
- haskai llc can't be registered with the state at our address- what's the status on getting them to change that?
- whats the status on the mill project? how much have they raised? Is it an expenditure we can safely bear now?
- corporate filings
- TRELLO- done
- talk to tony about his way of giving us the bills
- get accounting software and use it
- WM invoice date 10/1
- member point for kevin caughlin
- guardian heating and cooling set up and paid
- 2 points for skilton being awesome as usual
- fixed adreas dahl-hanson in zoho
Old Business
Backburner
- Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.
Minutes
- steve has done a bunch of researches with quickbooks online & has set up our 'departments' - for budgets. steve has also learned how to do excel imports into QBO but
- discuss templates - if we give someone a point, we should tell them. bry is making herself a trello for this.
- signing checks - eric signed a check to guardian. bry got sassy at him about it.
- bry will tell skilton and kevin they have points
- no update on bank/chase cards
- bry will look at baxter credit union w/adam (he works there)
- no waiver address/other issues fix yet
- bryanna is emailing someone at UIC about the flourish wrapup paperwork we need a new copy
- liability insurance potential issues - no update
- amazon payments - let's not try to use with new membership system
- mill project vote will be proposed tonight, looks like 50/50 split between member pledges and ps1 funds
- no progress on equip loan agreement
- name will be used in ban email, bry and eric are doing it tonight
- steve doing beagle bone invoice tonight
- kuperman paypal issue - he's still marked as discontinued. he fixed his paypal, he's now updated in paypal.
- area host discussion - vote ryan and josh were editing needs a bit more work & then getting proposed
- tool cage area hosts - bry is disussiong requirements for the role now and will open applications on the list soon.
- josh is sending a survey out about payment preferences
- ryan wanted to know of DoB is in zoho - there is a field, but we aren't using it.
- no update on audit, we're getting stuff into QBO
votes
- board voted $50 for eric to spend on thermostat wire if we need it
- Membership Report -
- Full Members: 82
- Starving Hacker: 181
- Friends of PS1: 1
- Total: 263
Meeting end: 7:58pm