Board Meeting Notes 2013-10-08

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Board Meeting Minutes
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Meeting start: 7:05pm

Attendance

Board Members

Other Members


Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the money@pumpingstationone.org inbox weekly.
  • Member leaving reason report
  • Review Trello board, report progress made.
  • review complaints@pumpingstationone.org
  • new business
  • old business


New Business

  • should we hire an accountant to help Steve with the audit so we can file for 501 faster? [hailey] [Josh]
  • do we like quick books? If so we should vote today to authorize $ for continuing our subscription
  • open up applications for tool cage captain? Wanna ask/delegate Triano and Adrianna to help?
  • Discuss: potentially discontinue yearly full membership at $700 prepaid.
    • Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve.
  • TRELLO to do
    • Beagle Bone prize
    • Equipt loan agreement
    • mailing list notice of member ban
    • look into mike kuperman's paypal active- zoho inactive prob
    • talk about area host positions
    • report from ps1 systems working group on automatic systems for billing/access
  • TRELLO - doing
    • limited amount cards for area hosts
    • fix address on liability waiver
    • audit status
    • flourish paperwork
    • liability insurance review with Goldstein
    • fix amazon payments
    • building electrical up to code? what's the status
    • haskai llc can't be registered with the state at our address- what's the status on getting them to change that?
    • whats the status on the mill project? how much have they raised? Is it an expenditure we can safely bear now?
    • corporate filings
  • TRELLO- done
    • talk to tony about his way of giving us the bills
    • get accounting software and use it
    • WM invoice date 10/1
    • member point for kevin caughlin
    • guardian heating and cooling set up and paid
    • 2 points for skilton being awesome as usual
    • fixed adreas dahl-hanson in zoho

Old Business

Backburner

  • Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.

Minutes

  • steve has done a bunch of researches with quickbooks online & has set up our 'departments' - for budgets. steve has also learned how to do excel imports into QBO but
  • discuss templates - if we give someone a point, we should tell them. bry is making herself a trello for this.
  • signing checks - eric signed a check to guardian. bry got sassy at him about it.
  • bry will tell skilton and kevin they have points
  • no update on bank/chase cards
    • bry will look at baxter credit union w/adam (he works there)
  • no waiver address/other issues fix yet
  • bryanna is emailing someone at UIC about the flourish wrapup paperwork we need a new copy
  • liability insurance potential issues - no update
  • amazon payments - let's not try to use with new membership system


  • mill project vote will be proposed tonight, looks like 50/50 split between member pledges and ps1 funds
  • no progress on equip loan agreement
  • name will be used in ban email, bry and eric are doing it tonight
  • steve doing beagle bone invoice tonight
  • kuperman paypal issue - he's still marked as discontinued. he fixed his paypal, he's now updated in paypal.
  • area host discussion - vote ryan and josh were editing needs a bit more work & then getting proposed
  • tool cage area hosts - bry is disussiong requirements for the role now and will open applications on the list soon.
  • josh is sending a survey out about payment preferences
  • ryan wanted to know of DoB is in zoho - there is a field, but we aren't using it.
  • no update on audit, we're getting stuff into QBO

votes

  • board voted $50 for eric to spend on thermostat wire if we need it
  • Membership Report -
    • Full Members: 82
    • Starving Hacker: 181
    • Friends of PS1: 1
    • Total: 263

Meeting end: 7:58pm