Board Meeting Notes 2015-08-11

From Pumping Station One
Jump to navigation Jump to search


Board Meeting Minutes
<< Board Meeting Notes 2015-08-04 2015 Board Meetings Board Meeting Notes 2015-08-18 >>

Meeting Start: 7:08 PM

Attendance

  • Board Members
    • Derek
    • Ryan
    • Doorman Dave
    • Ray
    • Shelia
  • Other Members
    • Justin
    • Brian Chojnowski

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check money@pumpingstationone.org
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review complaints@pumpingstationone.org
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
  • Costco business membership
  • Insurance Review
    • Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
  • Emergency Lights
    • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
  • T-shirt swag
    • Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
  • PEX Card
    • Ray's PEX card has not arrived.
    • Tom needs to re-order a new card for Sevin.
    • Tom will contact PEX on both issues.
  • Accounting
    • Jeff Upchurch prepared draft 990 and AG990-IL
    • The 990s list incorrect info for the Board. Ryan found other issues. We need to contact our accountant Jeff Upchurch to correct this before filing.
    • Ryan working to extract info and add into 1023 application for 501(c)(3).
  • Treasurer Replacement
    • We have received only one nomination for Treasurer, Brian Chojnowski.
    • Announcement of election went out 8/4/15, to be held 8/11/15.

Minutes

  • Mail: Nothing useful.
  • Membership report:
    • Full members: 110
    • Starving hackers: 286
    • Total: 396
  • Financial report: Chase: $93,272, PayPal: $6,329, PEX: $9,146.
  • Member leaving reason report (1):
    • Made two visits to PS:One, doesn't have time, long commute.
  • RT
    • 3251 - Reimburse Ron Olson for $16.35 for
    • 3230 - Reload PEX card for Justin.
    • 3221 - Reimburse Ryan for liquid nitrogen. We have the receipt now. Done.
    • 3123 - Purchase planer. Done. We need a receipt. It arrived Monday.
    • 3215 - Ron Olson needs PEX reloaded for welding gas.
    • 3252 - Need to purchase proper fire extinguishers and signs. $743. See vote.
    • 3231 - Need to pay $2500 to Plante Moran for tax returns prepared in early 2015. Done.
    • 2782 - Ryan to look at encoder repair ticket to see if this is done.
    • 3247 - Doorman Dave requested 1 point each for Triano, Jenny, Greg, and Derek for blog posts. Approved.
    • 3246 - Dave requests 1 point for August TOOOL meeting. Approved.
  • New Business
  • Old Business
    • 990 Filing - Ryan reviewed 990s and AG990-IL's. Derek is providing Jeff with the corrections and questions.
    • Due date is Aug 15. 990 requires signature from Derek only.
    • Ryan needs to add attachment for reason to request waiver of fines.
    • The plan is to hold off on filing AG990-IL until CO-1 is prepared.

Board meeting closed at: 7:44 PM

Votes

  • The Board votes to spend up to $800 on 9 fire extinguishers, brackets and signs. Passed unanimously.