Board Meeting Notes 2023-06-06

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • V.
    • Donzell G.
    • James L.
    • Joe M. (Remote)
    • Jesse S. (Remote)
    • Fidel G. (Remote)
    • Tim B. (Remote)


  • Other Members
    • Andrew Morris
    • Andrew Wingate
    • Jim L.
    • Julia
    • John J.


Agenda

  • Preferred method of contact for treasury
  • Proportional scholarship count
  • Newsletter game plan
  • New business
  • Old business

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

  • Gen Ops
    • Upstairs AC working again
    • Still working on issues w/ downstairs AC
    • Still helping with Jointer in woodshop
      • replacing capacitor
  • Kitchen Area
    • Last two mondays there has been a lot of reorganizing
    • Continue searching and organizing through utensils
    • Working on plan to move coffee roaster to right of oven by end of the month
    • Hood fan isn't working too great, might look into replacing
    • Added a bluetooth amp to the speakers
    • Pex card should arrive this week
    • purchasing some cleaning supplies when it arrives
  • Electronics Area
    • Pile of junk is gone!
    • AC is working!
    • This years project is new table and some cool stuff, spruce up the area
  • Tech Team
    • migration is done from old super micro onto new blade servers
      • Super micros have been shut down and powered off.
      • decomissioning timeline tbd
      • noise is quite reduced
      • door off for now is better with less noise while working on permanent AC solution
    • Bitwarden transition is happening from LastPass
      • Hoping we can abandon soon
      • James has taken over the project since he hates LastPass
    • Discussion spirals off for a bit about HVAC ducting again. Nothing novel here that hasn't been documented elsewhere.

Mail

  • No mail.

Financial Report

  • Chase Checking:
  • Chase Savings:
  • PEX:
  • PayPal:

Membership Report

  • Number of Members: 553
  • Quorum: 55

Review the PayPal and banking transactions

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

  • Nothing of note. Under control.

New Business

  • Preferred method of contact for treasury
    • Send an email to treasurer@pumpingstationone.org
  • Proportional scholarship count
    • V proposes tying scholarship count to current member count
    • He proposes 5%
    • Joe agrees, and offers to co-sponsor a membership vote.
  • Newsletter game plan
    • Can WA be used to send the newsletters, V asks?
      • That is rough. - James
      • Not elegant - Joe
      • Looking to use Mailgun, which we use already for discourse
    • Are we looking to replace WA?
      • Yes, but not anytime soon.
    • Where is new member email sent from?
      • WA.
  • Fidel: A couple of months ago we talked about financial concerns. Should we be more concerned now that we have these infrastructure projects?
    • We have chilled out vote spending, so it shouldn't be a problem.
    • Sam has been talked into a less industrial drum sander - Donzell
    • We have had a good membership gain over the last couple of months
  • "Be the planer you want to see in the world." - James
  • One issue w/ volunteer stressed out with the tasks they had. - Donzell
    • Donzell suggests reaching out to volunteers to make sure they are doing okay, and asking if they need anything.
    • "we've got good volunteers, we don't want to lose them" - Donzell
    • James suggests asking Lyn if she would be interested in helping organize the volunteer appreciation party
      • We can send out the invitation and then in the same email invite feedback and requests for support.
    • Donzell will reach out to Lyn to discuss planning the party.
    • Julia counts 67 WILD volunteers in WA.
    • Jesse asks if there are specific volunteers of concern.
      • This has been moved to board slack for closed meeting
  • Donzell raises an objection to spending money on loaned tools
    • James and Joe don't see that as a problem, as we do that regularly for loaned tools
    • It encourages tools being loaned into the space to help fill niches we don't have
    • James does caveat that the order of magnitude of spending should be taken into account.
    • Donzell thinks Joe is awesome, but only some days.
      • Joe thanks him :)
    • Jesse would like Drew R. or someone to move her art piece back into the lounge, so it doen't get damaged.


Old Business

Votes

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